Privacy Policy

The Phoenix Society – Privacy Policy


A. How We Collect and Use Information

We collect the following types of information about you

1. Information you provide us directly

We ask for certain information such as your real name, address, phone number and e-mail address when you join The Phoenix Society, or if you correspond with us. We may also retain any messages you send through the site and may collect information you provide in any post you submit via the phxsoc.org web site (“the site”). We use this information to operate, maintain, and provide services to Members of The Phoenix Society. Your contact information will be published publicly by us only on the password-protected “Members Only” page of the site.

2. Information we may receive from third parties

We may receive information about you from specific third parties, such as our Bank, in connection with transactions related to membership services and events.

3. Analytics information

We may directly collect analytics data, or use third-party analytics tools and services, to help us measure traffic and usage trends for this site. These tools collect information sent by your browser or mobile device, including the pages you visit and other information that assists us in improving the site. If collected, we would only use this analytics information in aggregate form such that it cannot reasonably be manipulated to identify any particular individual user.

4. Cookies information:

When you visit the site, we may send one or more cookies — a small text file containing a string of alphanumeric characters — to your computer that uniquely identifies your browser and lets the site help you log in faster and enhance your navigation through the site. A cookie may also convey information to us about how you use the site (e.g., the pages you view, the links you click and other actions you take on the site), and allow us or our business partners to track your usage of the site over time. A persistent cookie remains on your hard drive after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the site. Persistent cookies can be removed by following your web browser’s directions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the site may not function properly if the ability to accept cookies is disabled.

5. Log file information

Log file information is automatically reported by your browser or mobile device each time you access the site. When you use our site, our servers automatically record certain log file information. These server logs may include anonymous information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the site, domain names, landing pages, pages viewed, and other such information.

6. Device identifiers

When you access the site by or through a mobile device (including but not limited to smart-phones or tablets), we may access, collect, monitor and/or remotely store one or more “device identifiers,” such as a universally unique identifier (“UUID”). Device identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A device identifier may be data stored in connection with the device hardware, data stored in connection with the device’s operating system or other software. A device identifier may convey information to us about how you browse and use the site. A device identifier may remain persistently on your device, to help you log in faster and enhance your navigation through the site. Some features of the site may not function properly if use or availability of device identifiers is impaired or disabled.

7. Location data:

When you access the site by or through a mobile device, we may access, collect, monitor and/or remotely store “location data,” which may include GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device. Location data may convey to us information about how you browse and use the site. Some features of the site, particularly location-based services, may not function properly if use or availability of location data is impaired or disabled.

8. Commercial and marketing communications

We use the information we collect or receive, such as your email address, to communicate directly with you. We may send you emails containing general information regarding The Phoenix Society and its Evenets. If you do not want to receive such email messages, you will be given the option to opt out or change your preferences. We also may use your information to send you certain required Membership-related emails (e.g., Member Information verification, purchase and billing confirmations and reminders, changes/updates to features of the site, technical and security notices). You may not opt out of Membership-related emails.

9. Use of certain service type information we collect about you

We may use cookies, log file, device identifiers and location data to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the site; (b) provide custom, personalized content and information; (c) to provide and monitor the effectiveness of our site; (d) monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns; (e) diagnose or fix technology problems; (f) help you efficiently access your information after you sign in; and (g) to provide advertising to your browser or device


B. Sharing of Your Information

We will not share, rent or sell your information to any third parties without your consent, except as noted below:

1. Who can see User Content

Any User Content that you voluntarily disclose by posting to the site becomes available to the public and cannot be removed, except by The Phoenix Society in its sole discretion. The posting capability of site is monitored by the site administrator, with posts released for publishing after review.  Once posted on the site, User Content may not be removable from public view, as copies may remain viewable in cached and archived pages of the site, on other sites that have republished the posted information in whole or in part, or if other Users have copied or saved that information. If you do not wish your User Content to be available to the public, please don’t post it on the site. The name you use to post, and if you choose to disclose it, your real name, will be published publicly with any posts. Once published your identified name may not be able to be removed.  (Note: your real name and contact information will only be published by us under the “Members Only” password-protected page, and only viewable by other Members of The Phoenix Society.

2. Who can see your IP address

Your IP address may be published with your User Content in order to attribute your posts to the site. The site administrator has the ability to review IP addresses of users to reduce abusive behavior. 

3. Who can see your email address

If you enter an email address, you will enable communication from The Phoenix Society and other Members. If you reply to users, your email address will be shared with them. In addition, some email addresses such as info@phxsoc.org forward to a group of Trusted Users, who will use your email address to reply to the email.

4. What happens in the event of a change of control

In the event The Phoenix Society reorganizes under a new Board, is dissolved, or otherwise ceases to operate as a 501(c)(7) organization, our information such as Member names and email addresses, User Content and other user information related to the site may only be transferred to a successor organization with the consent of each Member.  All non-consenting Member information will, subject to the limitations discussed in Section B.1. of this document.

5. Instances where we are required to share your information

The Phoenix Society will disclose your information where required to do so by law or subpoena or if we reasonably believe that such action is necessary to (a) comply with the law and the reasonable requests of law enforcement; (b) to protect the security, quality or integrity of our web site; and/or (c) to exercise or protect the rights, property, or personal safety of organization, our Members, or others.

6. Sharing certain service type information we collect about you

We may share certain service type information, including information obtained through tools such as cookies, log files, device identifiers and location data (such as anonymous usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) with our third-party business partners for the purposes described in the section above on “How We Collect and Use Information.” We may also aggregate or otherwise strip data of all personally identifying characteristics and may share that aggregated, anonymized data with third parties.

7. Ads on The Phoenix Society web site

We will in general not place ads on the site.  Any links to third-party web sites (for example, Event site locations or Member-submitted web sites) are not associated with any advertising function, and will not set any ad-related cookies. The Phoenix Society Privacy Policy does not apply to, and we cannot control the activities of third parties once you click our link to connect to them. Please consult the respective privacy policies of such third parties or contact such third parties for more information.


C. How We Store and Protect Your Information

1. Storage and Processing

Your information collected through the site may be stored and processed in the United States or any other country in which The Phoenix Society’s web site hosting service or its subsidiaries, affiliates, or service providers maintain facilities. The hosting service may transfer information that we collect about you, including personal information, to affiliated entities, or to other third parties across borders and from your country or jurisdiction to other countries or jurisdictions around the world. If you are located in the European Union or other regions with laws governing data collection and use that may differ from U.S. law, please note that we may transfer information, including personal information, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction, and you consent to the transfer of information to the U.S. or any other country in which the hosting service, subsidiaries, affiliates, or service providers maintain facilities and the use and disclosure of information about you as described in this Privacy Policy.

2. Keeping your information safe

The Phoenix Society cares about the security of your information, and uses commercially reasonable safeguards to preserve the integrity and security of all information collected through the site. To protect your privacy and security, we take reasonable steps to verify your identity before granting anyone the password to access the “Members Only” section of the site. Members are responsible for maintaining the secrecy of this password, and for controlling access to User Content posted to the site, at all times. However, The Phoenix Society cannot ensure or warrant the security of any information you transmit to the site or guarantee that information on the site may not be accessed, disclosed, altered, or destroyed. The Phoenix Society is not responsible for the functionality or security measures of any third party linked to from our site.

3. Compromise of information

In the event that any information under our control is compromised as a result of a breach of security, The Phoenix Society will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations.


D. Your Choices about Your Information

1. You control your Member information

You may update your Member information and email-communication preferences at any time by contacting The Phoenix Society.

We make every effort to promptly process all requests to be removed from non-required email communications. As noted above, you may not opt out of Membership-related communications (e.g., contact information verification, purchase and billing confirmations and reminders, changes/updates to features of the site, technical and security notices). If you have any questions about reviewing or modifying your account information, you can contact us directly at info@phxsoc.org.

2. How long we keep your private profile information

Following termination of your Membership, The Phoenix Society may retain your contact information for a commercially reasonable time for backup, archival, or audit purposes. As discussed in Section B.1., any information that you have chosen to make public on the service may not be removable.


E. Children’s Privacy

The Phoenix Society does not knowingly collect or solicit any information from anyone under the age of 13 or knowingly allow such persons to enroll as Members. The web site and its content are not directed at children under the age of 13. In the event that we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at info@phxsoc.org.


F. Links to Other Websites and Services

We are not responsible for the practices employed by websites or services linked to or from the site, including the information or content contained therein. Please remember that when you use a link to go from the site to another website, our Privacy Policy does not apply to third-party websites or services. Your browsing and interaction on any third-party website or service, including those that have a link from our website, are subject to that third party’s own rules and policies. In addition, you agree that we are not responsible and we do not control over any third parties that access your User Content on the public pages of the site. If you are using a third party website or service (like Facebook, Google groups, or an IRC chatroom) and you direct such a third party to access to this web site, you do so at your own risk. This Privacy Policy does not apply to information we collect by other means (including offline) or from other sources other than through the site.